# Ruby Australia - Committee Meeting - 18th June 2019 **URL:** https://forum.ruby.org.au/t/ruby-australia-committee-meeting-18th-june-2019/854 **Category:** Meetings **Created:** [June 28, 2019, 6:25am UTC](https://forum.ruby.org.au/t/ruby-australia-committee-meeting-18th-june-2019/854 "2019-06-28T06:25:29Z") **Posts on this page:** 1 **Page:** 1
### Author: ![Goodo](https://yyz2.discourse-cdn.com/flex030/user_avatar/forum.ruby.org.au/goodo/32/501_2.png) [@Goodo](https://forum.ruby.org.au/u/Goodo) #### Post date: [June 28, 2019, 6:25am UTC](https://forum.ruby.org.au/t/ruby-australia-committee-meeting-18th-june-2019/854/1 "2019-06-28T06:25:29Z")
**Committee Meeting Agenda** 18th June 2019 _Attendees_ • Pat Allan • Rachael Goodenough • Ryan Bigg • Sonya Corcoran • Matt Stevenson • Kieran Andrews • Cameo Langford • Caroline Bambrick **1. Regular Business:** _a. Finances (RB)_ Ryan: Renewed accounting provider contract. _b. RubyConf AU (RG)_ i. 2020 Rachael: We’ve got the dates mostly locked in, Melbourne Town Hall, 20th, 21st of Feb. Tweaking a few things and then should be ready to officially announce soon. Currently talking with an Event Planner too. Thundering along. _c. Rails Camps –_ _i. RC 26 (CL)_ Cameo: We’ve narrowed it down to two venues. Ideal date 9th and 10th of November. Checking a few dates before and after trying to avoid Melbourne Cup d. Rails Girls (SC) Sox: Open to a September date. Having a meeting this weekend to discuss further **2. Occasional Business** _. Website (MS)_ Matt: Minor updates here and there. Thank you for your bios. Next step is looking at the membership stuff. _a. Sponsorship (SC)_ Sox: Having lots of conversations. Want everyone to put their hat in the ring by the end of the fin year. _3. Irregular Business_ . Community Survey . 134 Responses i. Cameo has offered to put together some reports (one for committee, one for public) Pat: Closed survey at the end of last month. We received 134 responses. Cameo has put her hand up to build our some reports on the responses. Cameo: Yep, it’s really interesting. I had a quick look. Haven’t had a chance to go through and figure out what we can get from it yet. _a. Online General Meetings_ . How do we run them? What platform should we use? Who can do the research and provide some suggestions? Logistics of talking and voting. Pat: Online general meetings, lets research best ways of doing that. Slack video? Caroline: – I’m happy to look into it _b. Membership Management_ . Update the website’s membership management. Pat: We do not have a clear list of members. We should from a legal perspective. We need to get a clear ability for people to join on the website aka (“not just signup to the website, but sign up to be a member”). Email out to everyone who has been to an event in the last few years, and say “if you want to be a member, click this link” Kieran: Could we do it in slack? Matt: We need to know how to get in touch with people for constitution change etc Pat: I feel like we should get this sorted in the next few months, membership stuff in the next month or so. Pat: if anyone wants to jump on this, put your hand up. I’m also happy to give it a stab and Ill run some of the web stuff past you, Matt. If anyone else wants to keep track, just watch the repo. _i. Clarify everyone’s membership status, as based on previous event attendance lists._ c. Meetup accounts (KA) Kieran: I saw this as a Trello task in our project board and wanted to talk about it. Pat: Yep. We could set up an admin account and name it Ruby Australia and have it join up all the meetups. We don’t want to step on anyone’s toes. Kieran: I can run with this.