# Ruby Australia - Committee Meeting - 17th March 2020

**URL:** <https://forum.ruby.org.au/t/ruby-australia-committee-meeting-17th-march-2020/1053>\
**Category:** Meetings\
**Created:** [August 16, 2020, 11:06am UTC](https://forum.ruby.org.au/t/ruby-australia-committee-meeting-17th-march-2020/1053 "2020-08-16T11:06:08Z")\
**Posts on this page:** 1\
**Page:** 1

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**Author:** ![mat-button](https://avatars.discourse-cdn.com/v4/letter/m/cdc98d/32.png) [@mat-button](https://forum.ruby.org.au/u/mat-button)\
**Post date:** [August 16, 2020, 11:06am UTC](https://forum.ruby.org.au/t/ruby-australia-committee-meeting-17th-march-2020/1053/1 "2020-08-16T11:06:08Z")

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Attended

- Ryan Bigg
- Kieran Andrews
- Pat Allan
- Caroline Bambrick
- Lee Sheppard

Apologies

- Rachel Goodenough
- Aaron Moodie

**1. Irregular Business**  
**Pat**  
– Trying a new system of streamlining topic discussions, the approach is to stick to 5 minutes per topic, at the end of 5 minutes, we get a show of thumbs up to see if the discussion should continue, if majority we continue, no majority we move onto the next topic

**2. Regular Business**  
_a._ Finances (RB)  
**Ryan**  
– Same as last month, 110k in the bank  
– Thinking of allowing other meetups to use Ruby AU zoom account, could add extra costs  
_i._ Donating money saved to food drive  
**Caroline**  
– Asked if we could donate money saved from meetups to a food drive  
**Ryan**  
– Was against the idea as those funds are for ruby meetups and events  
**Pat**  
– Agrees with Ryan due to RubyConf not making enough profit

b. RubyConf  
**Pat**  
– Had 1 person off to help out running 2021 Conf, not wanting to run it.  
**Caroline**  
– Suggested doing the conference every 2 years  
**Pat**  
– That would be great, but difficult to manage sponsor expectations about funding and what they’d be getting each year  
– Consider reducing expenses of RubyConf to reduce prices to attract more attendees e.g. less fancy venue, fewer international speakers etc.  
– Reaching out to person who volunteered to see what their level of involvement could be in the conference.

c. Rails Camp (KA)  
**Kieran**  
– Rescheduling rails camp maybe till November

d. Rails Girls (LS)  
**Lee**  
– Looking at running an event in July

e. Meets  
**Pat**  
– Made progress on the shared meetup account  
– Got in touch with brisbane ruby meetup organiser, happy for them to hold onto account and keep paying for it, but need to work on messaging  
– Shared draft of messaging with Perth, Brisbane and Melbourne meetup organisers  
– Another account for zoom based meetups is a good idea

**3. Occasional Business**  
a. Website  
Nothing to raise  
b. Sponsorship  
Nothing to raise

**4. Other Business**  
a. _Upcoming special general meeting:_  
**Pat**  
– suggested 7pm, Monday 27th April for meeting